Print, copy and scan

On 6 December our library photocopiers will be replaced with new machines with new processes for adding credit and sending print jobs. There may be some disruption to PCAS service during the week, but we anticipate this will be limited to one day for each library.
 
All accounts and balances will be migrated. Your PCAS username and password will not change.
 
The new machines and services are designed to be intuitive, but guides will be available from these pages and support will be provided by library staff and PCAS Enquiries (pcas@bodleian.ox.ac.uk).

Update: 17 November 2021

You can use our Print, Copy and Scan (PCAS) facilities to print documents and to copy library items.

Readers are welcome to use personal digital cameras and scanners, subject to restrictions.

PCAS account and payment

Print, Copy and Scan (PCAS) is used across all Bodleian Libraries to manage and pay for your printing, copying and scanning. You can send documents to print from any location and collect them at any PCAS-enabled device in the libraries, and make copies of library items.

Your PCAS account can also be used to pay for Scan and Deliver and inter-library loan services.

Your PCAS account

If you have a University or Bodleian Reader card, you will automatically receive a PCAS account. Use your Bodleian Libraries username and password to log into PCAS.

To use PCAS, you will need to add credit to your account. You can top up your account by debit or credit card on the Oxford University online store (up to a maximum of £50).

Please note that we cannot refund partially used credit.

Link your library card

You can link your University or Bodleian Reader card to your PCAS account on any PCAS-enabled library device. Tap your card on the touchpad and enter your Bodleian Libraries username and password when prompted. Next time, you can tap your card on the machine to log in.

Costs

The current costs for printing, copying and scanning are:

Type and size Single Double
Black and white, A4 6p 9p
Black and white, A3 10p 15p
Colour, A4 20p 30p
Colour, A3 40p 60p
Scanning Free  

 

 

The following terms and conditions apply to the use of this service. By using this service, you agree to be bound by them.

Account expiry

Accounts will expire and close after 2 years of inactivity, and any remaining credit on the account will be lost. You must log in before your account expires if you would like to keep it open.  If you have forgotten your login details, email PCAS and we will try to retrieve them for you.

Refunds

We can only refund complete, unused PCAS credit that has been added to your account using a credit/debit card within 2 years of the initial transaction. It can only be refunded back onto the bank card that you used to add it. Partially used credit cannot be refunded. Please email PCAS if you require further information.

  1. Information about us
    1. "We" are The Chancellor, Masters and Scholars of the University of Oxford, whose administrative offices are at University Office, Wellington Square, Oxford, OX1 2JD, England.
    2. If you have a service-related query, you may contact us as follows: Bodleian Libraries Room 1.04, Weston Library, Oxford, OX1 3BG. Phone: 01865 277070 Email: pcas@bodleian.ox.ac.uk
    3. Our VAT number is GB 125 5067 30.
  2. The service
    1. This service allows you to make an online payment to credit your account for pre-paid printing, copying and scanning.
    2. To use this service you will be required to use a printing account and access the internet-based payment method.
  3. Procedure
    1. To credit your printing account using this online payment service, you will need to complete a payment form.
    2. Once you have completed the payment form, you will receive an email from us acknowledging receipt of your payment and providing confirmation that your account has been credited. If you do not receive such an email, or if you encounter an error message during or after the submission of the payment form, your payment has not been processed.
    3. You will only be able to use your PCAS account in The Bodleian Libraries.
  4. Cancellation
    1. You may cancel your payment within seven (7) working days. To do so you must notify us in writing or other durable medium (including email) within those seven (7) working days. You will then be entitled to a refund from us, which will be paid to you (using the same method employed to make your payment) as soon as possible, but in any event within thirty (30) days.
    2. Notwithstanding clause 4.1, you will not be entitled to a refund if you have used your print account during those seven (7) working days and if the amount that remains standing to your credit is less than your payment.
  5. Information you provide: Any information you provide to us will be governed by our Privacy Policy. Any information you provide to third parties (such as the proprietor of the payment site) will be governed by their terms and conditions.
  6. Liability
    1. Subject to clause 6.3 and to the extent permitted by law, we expressly exclude: (a) all conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity; (b) any liability for indirect or consequential loss; and (c) any liability for loss of income or revenue, loss of business, loss of profits or contracts, loss of anticipated savings, loss of data, loss of goodwill or wasted management or office time, in each case whether direct or indirect and whether caused by breach of contract, tort (including negligence) or otherwise, even if foreseeable.
    2. Our total liability in contract, tort (including negligence or breach of statutory duty) or otherwise arising in connection with the performance or contemplated performance of these terms will be limited to the amount paid by you for the service concerned.
    3. Nothing in these terms excludes or limits our liability for death or personal injury caused by our negligence or for fraudulent misrepresentation.
  7. Force majeur: We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under these terms that is caused by events outside our reasonable control.
  8. Entire agreement: These terms and conditions and any document expressly referred to in them constitute the whole agreement between us and supersede any previous arrangement, understanding or agreement between us, relating to the service.
  9. Alterations We may alter these terms from time to time, following which all use of our website will be governed by that version. You should check the terms prior to each use of the service.
  10. Law: These terms shall be governed by and construed in accordance with the law of England; and the English courts shall have exclusive jurisdiction to deal with any dispute which may arise out of or in connection with them.

Using the PCAS facilities in the libraries

Contact

Email: pcas@bodleian.ox.ac.uk

Related links