Scan & Deliver

*Please note that, in order for the Bodleian to provide additional services for Michaelmas term, from 29th September it will only be possible to place 1 request per day from our LibraryScan reading room service*

Our Scan & Deliver services are resuming from selected sites. Not all collections will be accessible immediately as they are spread over 30 buildings, each of which must be prepared and made safe.

Scan & Deliver is an electronic document delivery service which enables you to obtain scans of book chapters or journal articles from the Bodleian Libraries' print collections.

We are offering two scanning services:

  • OffsiteScan: from off-site storage ordered through the usual SOLO process
    • available to all card holders
  • LibraryScan: from reading rooms: ordered through a new SOLO option
    • available to current members of the University with a SSO

How it works and other FAQ

Schedule

The following is the current schedule for the reintroduction of Scan & Deliver:

Library

Scan & Deliver

Book Storage Facility closed stack 29 June
China Centre 29 June
Continuing Education Library 22 September
Education Library 28 September
English Faculty Library 7 September
History Faculty Library 29 June
Bodleian Law Library 17 September
Bodleian Library - Old Library 29 June
Latin American Centre 17 September
Leopold Muller Memorial Library 29 September
Music Library 2 September
Philosophy & Theology Faculty Library 18 August
Radcliffe Camera 29 June
Radcliffe Science Library 8 September
Sackler Library 29 June
Sainsbury Library 8 September
Social Science Library 29 June
Taylor Library 6 July (closed w/b 31 August)
Tylor Library 17 September
Vere Harmsworth Library 8 September
Weston Library open shelf collections 1 July

The table will be updated as dates are confirmed.


The following FAQ provide detailed information about off-site Scan & Deliver service and how to request a scan.

Using Scan and Deliver

What is 'Scan & Deliver'?

Scan & Deliver is an electronic document delivery service which enables you to obtain scans of book chapters or journal articles from the Bodleian Libraries' print collections.

It comprises two separate request routes:

  • OffsiteScan for items in off-site storage/closed stack
  • LibraryScan for items on the open shelves of libraries

How do I submit a request?

  • If an item is in off-site storage/closed stack the OffsiteScan option will display in the Find & Request section of the record. Select this option and fill in the request form. You can request two scans per day.
  • If an item is on an open-shelf in a library the LibraryScan option will display in the Export Options section of the record. Select this option and fill in the request form. You can request two scans per day.
  • Often, both an open-shelf and off-site copy will be available. An OffsiteScan request should always be selected where available. If LibraryScan is chosen where OffsiteScan is also available staff will ask you to resubmit your request using OffsiteScan.

Who can use this service?

  • OffsiteScan is available to all card holders.
  • LibraryScan is available to current members of the University with a SSO.

May I submit a request for an entire book or multiple chapters/articles?

You may only request up to one chapter or article from a book or journal. These limits are governed by copyright legislation.

Can I request a high-resolution or colour scan?

Scan & Deliver provides scans in black and white PDF at 300 dpi, although we will use greyscale/colour where appropriate to improve quality.

How many requests may I submit per day?

From 29th September the limit is one Scan & Deliver request per patron per working day.

Payment

How much does this service cost?

As part of our enhanced copying services in response to Coronavirus measures, this service is currently being provided free of charge.

Collecting your Scan & Deliver request

How will I know that my request has been completed?

Your scan will be posted on a server and you will receive an email including a link to the scan.

How long will it take to get my request?

Due to an increase in requests following Coronavirus measures, the Scan & Deliver service will aim to fulfill your scanning request within five working days. Please note that this turnaround time does not account for weekends and any University holidays.

How long will my request stay on the PDF server?

Your request will remain on the server for 14 days.

I deleted my PDF but I really need to look at it again. Do I have to re-request it?

There is a 14-day grace period for deleted requests. If you need us to restore your article please contact us as soon as you are able.

What happens if you can't complete my request?

Our scanning team will contact you with the reason and suggestions to help the request be fulfilled.

Copyright Restrictions

Thanks for the scan - is it okay if I post the PDF to a webpage to share with my students/classmates/colleagues?

Your Scan & Deliver request is for individual research use only, and may not be shared, distributed, or posted elsewhere online. The ordering process includes the copyright restrictions which need agreement before the request can proceed.

Further Information

You have not answered my question where can I go to to discover more information?

For more information email the Scan & Deliver team at scan@bodleian.ox.ac.uk.

What are the conditions of use for this service?

Please see the Scan & Deliver Ts and Cs.

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