Copyright for lecturers

Teaching and learning would be impossible without the use of copyright protected material. This page helps you understand how to use copyright material legally in your teaching.

When you share copyright material such as readings, videos and sound recordings with students this material needs to be covered by:

  • a licence; or
  • an exception to copyright.

In many cases the University pays for licences which allow educational use. But there will also be times when you need to rely on exceptions.

Where there is no licence or exception, it's possible that you or the University may be liable for copyright infringement. The risk of infringement when providing teaching resources is usually low, but can lead to financial or reputational damage. The guidance on this page will help you manage this risk and demonstrate good practice in use of copyright material.

We recommend you use Oxford Reading Lists Online (ORLO) for sharing content with students because this ensures copyright compliance for certain types of content.

On this page:

Licences that allow use of content for teaching

We have a number of licences that enable use of teaching materials.

Electronic library resources

Our electronic library resources come with licences that allow you and your students to access content using your Oxford IT Account.

Collective licences

We have collective copyright licences which allow copying and sharing of certain types of copyright work:

  • published books and journals: our CLA (Copyright Licensing Agency) Licence allows us to provide up to 10%, or one chapter/article (whichever is the greater) to students - see what the CLA licence covers (PDF). Use the CLA scanning service to order licensed copies from books and journals.
  • newspapers: our NLA Licence allows us to copy articles from newspapers and make these available to staff and students.
  • UK film and radio broadcasts: our ERA Licence allows us to access recordings from UK film and radio broadcasts which we provide to you using BoB – On Demand TV and Radio.

Creative Commons

Creative Commons licences are becoming increasingly important in teaching as a way of creating and sharing educational resources.

You can use Creative Commons licensed works in your teaching without having to pay or ask for permission. There are different types of Creative Commons licence, so make sure you're aware of the restrictions the copyright owner has applied, such as the ‘No Derivatives’ option, which prevents you from making an adaptation of the work.

Find free Creative Commons licensed educational resources

What to do if there's no licence

There may be cases where you want to use a copyright work in your teaching that isn't covered by a licence. You'll then need to:

  • get permission from the copyright holder directly; or
  • determine if your activity is covered by an exception to copyright.

Copyright exceptions for teaching

Copyright exceptions allow you to include copyright material in your teaching without the permission of the copyright holder. To rely on copyright exceptions you must abide by the concept of fair dealing. This means you must:

  • provide a credit for the work and its creator;
  • only use as much of it as is necessary for your teaching; and
  • make sure your use doesn't undermine the copyright owner's ability to exploit the work

There are a number of copyright exceptions in the Copyright, Designs and Patents Act which relate to teaching. The most relevant to you as a teacher are:

  • Section 30, which covers quotation 
  • Sections 31A-F, which cover accessible copying 
  • Section 32, which covers "illustration for instruction" 

The sections below show how you can rely on licences and exceptions to address copyright in relation to the most common types of teaching activity.

Uploading content to Canvas

Under copyright law you can share the same types of content with your students online that you're allowed to present in a lecture theatre, as long as the use is:

  • relevant to your teaching; and
  • fair to the copyright owner 

You can usually provide hyperlinks to content without encountering any copyright issues, but you should avoid linking to content that is likely to have been made available without authorisation of the copyright owner.

Teaching slides

As you create PowerPoint slides or equivalent teaching presentations, make sure you properly credit any images, text or musical quotations. You need to do this regardless of whether you're relying on a licence or on a copyright exception.

E-resources

When adding electronic content to a reading list, link to the original digital resource. Don't download and re-upload it to Canvas, as many e-resource licences don't allow this.

Scans from books and journals

If you want to share extracts from published print books and journals use the ORLO scanning service to share official scans. If your division or college manages the CLA scans locally, familiarise yourself with your local arrangements. The CLA licence fees paid by the University can then be distributed to the author and publisher.

Creative Commons licensed content

If the content you want to share is covered by a Creative Commons licence you can upload it to Canvas. But if you're creating a new copyright work based on existing Creative Commons works, you need to consider whether this is a derivative work and therefore if the licence restricts this.

Commercial use

Some licences restrict commercial use. The University takes the view that just because students pay tuition fees it does not make teaching activity commercial. This means you can share material marked for "non-commercial" use in most teaching contexts.

Accessible copying

If you or your students have a disability, you or they may make adaptations to copyright works to make them accessible. We provide tools and guidance to help you make sure your teaching materials are accessible.

Lecture capture (Panopto Replay)

The same principles that apply to Canvas also apply to recorded lectures. You can:

  • include copyright material in your recorded lectures where licences allow
  • rely on exceptions, as long as your use is fair and relevant to your students’ studies.

You should always provide a credit for any content you include, unless this is impossible or impractical.

When you set up Panopto to record your lectures, you agree to the University’s IT Regulations and policies on acceptable use.

University staff own the copyright in teaching content they create, but agree to license recordings to the University so the videos can be made available to your students. See the University of Oxford Educational Recordings Policy and the Replay FAQs for more information.

Use of performance in teaching

Showing recorded media

You can show films or play recorded audio to students without needing a licence from the copyright owner in:

  • lecture or seminar rooms.
  • online teaching events as long as you only provide access only to your students

This is because there's a specific copyright exception which covers the performing, playing or showing work in the course of the activities of an educational establishment.

Performing musical, literary or dramatic works

You may perform or get others to perform musical, literary or dramatic works in front of an audience without a licence as long as these are closed sessions for your students. If the audience includes other people, such as family, friends or members of the public, you may need a licence.

  • Public performance of music: the performance of live and recorded music for commercial purposes is licensed in the UK by PRS for Music and PPL. You may need to get permission from the copyright owner to upload musical performances to some online platforms, but this depends on the context. Contact us if you have questions about this: copyright@bodleian.ox.ac.uk.
  • Public performance of literary work: under UK copyright law you are allowed to recite “reasonable" quotes from books and journals in public without needing a licence. You may record the reading or recitation and share it online, as long as the quoted material is only a small part of the overall recording.
  • Public performance of dramatic works: you or your students will need to get permission from the copyright owner if you want to publicly perform a whole play, musical or opera. You can contact theatrical agents such as Concord Theatricals to arrange permission if you need it.

Open educational resources

Many teachers are happy to share their learning resources with others under open licences. Open Educational Resources (OERs) are typically released with Creative Commons licences that allow the copyright owner to authorise others to share their works free of charge. If the copyright owner wants to, they can give others the right to adapt and even commercialise their work, but sometimes they choose to restrict these permissions. The OER Commons is a digital library of open educational resources.

The University of Oxford has committed to developing its support for open education in its Digital Education Strategy 2023–27.

Use of software in teaching

It is important that you only use licensed software when teaching.

This guidance is adapted from University of Kent Copyright Guidance by Chris Morrison and Angela Groth-Seary (2020) https://doi.org/10.22024/UniKent%2F01.02.92664, and is published under a Creative Commons Attribution 4.0 International Licence (CC BY 4.0)