Our Scan & Deliver services are restarting from selected sites (depending on our ability to access buildings safely). Not all collections will be accessible instantly on this date as they are spread over 30 buildings, each of which must be prepared and made safe.

Please note in response to Covid-19 we are offering two scanning services:

  • OffsiteScan: from offsite storage ordered through the usual SOLO process
  • LibraryScan: from reading rooms: ordered through a new SOLO option 

Ideally we would offer one ordering process but that has not been possible with the rapid development time. 

The following is the current schedule for the reintroduction of Scan & Deliver:

Library

Scan & Deliver

  Book Storage Facility close stack   29 June
  Continuing Education Library    tbc
  Education Library   tbc
  English Faculty Library    tbc
  Health Care Libraries    tbc
  History Faculty Library   29 June
  History of Medicine Library    tbc
  Japanese Library    tbc
  K B Chen China Centre    tbc
  Latin American Centre    tbc
  Law Library   tbc
  Leopold Muller Memorial Library    tbc
  Bodleian Library - Old Library   29 June
  Music Faculty Library   tbc
  Oriental Institute Library   tbc
  Philosophy and Theology Library   tbc
  Radcliffe Camera   29 June
  Radcliffe Science Library at VHL   tbc
  Sackler Library    29 June
  Sainsbury Library    tbc
  Social Science Library    29 June
  Taylor Library    6 July
  Tylor Library    tbc
  Vere Harmsworth Library   tbc
  Weston Library open shelf collections   1 July

The table will be updated as dates are confirmed.


The following FAQs provide detailed information about offsite Scan & Deliver service and how to request a scan.

Using Scan and Deliver

What is "Scan & Deliver"?

Scan & Deliver is an electronic document delivery service which enables you to obtain scans of book chapters or journal articles from the Bodleian Libraries' print collections.

It comprises two separate request routes:

  • OffsiteScan for items in offsite storage/closed stack
  • LibraryScan for items on the open shelves of libraries

How do I submit a request?

  • If an item is in offsite storage/closed stack the OffsiteScan option will display in the Find & Request section of the record. Select this option and fill in the request form. You can request two scans per day.
  • If an item is on an open-shelf in a library the LibraryScan option will display in the Export Options section of the record. Select this option and fill in the request form. You can request two scans per day.
  • Often, both an open-shelf and offsite copy will be available. An OffsiteScan request should always be selected where available. If LibraryScan is chosen where OffsiteScan is also available staff will ask you to resubmit your request using OffsiteScan. 

Who can use this service?

  • OffsiteScan is available to all card holders.
  • LibraryScan is only available to current members of the University with a SSO.

May I submit a request for an entire book or multiple chapters/articles?

You may only request up to one chapter or article from a book or journal. These limits are governed by copyright legislation.

Can I request a high-resolution or colour scan?

Scan & Deliver provides scans in black and white PDF at 300 dpi, although we will use greyscale/colour where appropriate to improve quality. 

How many requests may I submit per day?

The limit is two Scan & Deliver requests per patron per working day.

Payment

How much does this service cost?

As part of our enhanced copying services in response to Coronavirus measures, this service is currently being provided free of charge. 

Collecting your Scan & Deliver request

How will I know that my request has been completed?

Your scan will be posted on a server and you will receive an email including a link to the scan.

How long will it take to get my request?

Due to an increase in requests following Coronavirus measures, the Scan & Deliver service will aim to fulfill your scanning request within five working days. Please note that this turnaround time does not account for weekends and any University holidays.

How long will my request stay on the PDF server?

Your request will remain on the server for 14 days. 

I deleted my PDF but I really need to look at it again. Do I have to re-request it?

There is a 14-day grace period for deleted requests. If you need us to restore your article please contact us as soon as you are able.

What happens if you can't complete my request?

Our scanning team will contact you with the reason and suggestions to help the request be fulfilled.

Copyright Restrictions

Thanks for the scan- is it okay if I post the PDF to a webpage to share with my students/classmates/colleagues?

Your Scan & Deliver request is for individual research use only, and may not be shared, distributed, or posted elsewhere online. The ordering process includes the copyright restrictions which need agreement before the request can proceed.

Further Information

You have not answered my question where can I go to to discover more information?

For more information email the Scan & Deliver team at scan@bodleian.ox.ac.uk.

What are the conditions of use for this service?

Please see the Scan & Deliver Ts and Cs.

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