Accessible Documents

One of the easiest ways to make information accessible is to make signs and printed notices easily readable. This will allow the majority of people to read information.

The following points are taken from the RNIB (Royal National Institute for the Blind) have published the ‘See it Right’ pack from which much of this information is taken.

The RNIB state ‘Every standard print publication should have a clear, large print statement (16 point) in a prominent place about the availability of alternative formats’. One easy way is to have the information you need to get across available on your web page, in standard HTML and both Word (or RTF) and PDF format. If you require formats such as audio and Braille, please contact ARACU. For information on writing material that is Braille ready, please read the following page.

Why should you make the information accessible?

Not only do you have a legal requirement to make your information accessible (Disability Discrimination Act 1995 and the recent Disability Equality Duty, December 2006), but there are 1.7 million people in the UK with sight problems. Add to that those with Dyslexia and other Specifuc Learning Disabilities, who also need clearly laid out information. It’s a sizeable part of the population to ignore!

The majority of these can read print if it is of sufficient size and clarity (in fact, 6 out of 10 visually impaired people regard themselves as print readers); it is the cheapest and easiest way to increase independence and accessibility.

What should I do?

Take a look at the information on Clear Print and Accessible Electronic Documents and the next time you write anything, from posters to annual reports, make them accessible from the start.

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