Services

Oxford conferences

ORA can be used to store and disseminate papers and other items presented at conferences held at the University of Oxford and sponsored by a member of Oxford academic staff.

Using ORA to store and disseminate conference papers

Each conference paper can have its own separate record in ORA. The conference event has its own record in ORA and the papers are grouped as part of the conference. See the following examples:

SOCIOTED conference

Oxford e-Research 08 conference

Making abstracts available

Another option is to attach the files to the conference event page. This makes more sense if you only have the abstracts of the conference papers. An example of this approach is the Heidegger and Religion workshops. The series of workshops has a page, then each individual workshop has its own page (see this example) where each workshop page has a couple of files available containing the papers: each paper does not have a separate page.

Who can add the conference papers to ORA?

Conference papers can only be added by someone with an Oxford username and password such as a member of Oxford staff. If conference speakers are not researchers at the University, it will be ncessary for someone with an Oxford login to submit items on their behalf. Previous conferences that have used this ORA service have identified one person whose responsibility it is to add all the conference papers to ORA.

Obtaining authors' permission to add the papers to ORA

It is necessary to obtain permission from the conference speakers before adding their research to ORA. Making research freely available online via ORA is regarded as publication by some journal/book publishers, and so making a presentation available in ORA may jeopardise other publication plans the author may have had. It is possible to keep files under embargo for a period of time specified by you to avoid pre-publication problems.

Copyright

It is necessary to check that the items added to ORA will not infringe the rights of third party copyright holders (for example if an image has been included in a paper or presentation). Please obtain confirmation from authors that no rights will be infringed by making their paper freely available on the Internet via ORA using the ORA grant of non-exclusive licence (deposit agreement) available at www.bodleian.ox.ac.uk/ora/ora_documents2. Contact us at ORA@bodleian.ox.ac.uk if you have any concerns or difficulties with this matter

What about presentations and posters?

Other types of conference materials such as presentations and posters can be submitted to ORA in the same way as papers.

What to do

1. Create a record for the conference event in ORA. Go to the ORA homepage and click on 'Contribute'

2. Add each paper separately and link each to the conference event. Go to http://ora.ox.ac.uk/ and click on 'Contribute'

3. The items will be submitted firstly for review where ORA staff check submitted items before releasing them into the open archive.

4. ORA staff will be in contact with you if there are any queries

What ORA doesn't do

ORA does not provide a conference web page nor can it store other information apart from the conference papers and other outputs.