Using Symplectic to deposit in ORA
Depositing full text publications in ORA using Symplectic
Symplectic holds bibliographic details of publications. It is now possible to ‘attach’ full texts of research publications (e.g. Word documents, .pdfs, etc.) to bibliographic records in Symplectic user accounts and then deposit this material to ORA. Once you have verified details of a publication in Symplectic as yours, you can easily deposit a copy of the full text in ORA. The bibliographic information transfers across to ORA together with the full text file, removing the need for manual data entry
Instructions about using Symplectic (apart from adding full text) are available on the PRAS website at http://www.admin.ox.ac.uk/pras/research/symplectic/
How to deposit copies of your publications in ORA via Symplectic
1. Open your Sympletic user account
- Go to http://www.admin.ox.ac.uk/pras/research/symplectic/
- Click on ‘Access your Symplectic user account’
- You will need your Oxford SSO/WebAuth username and password
- Log in to Symplectic and see the list of your approved publications (My elements / Publications)
- You can only deposit the full text of approved publications. PRAS provides instructions on how to approve your publications
2. Note the 'Full text' tab
A green tick indicates that archiving of a version of the full text is permitted by the publisher (information taken from Sherpa/ROMEO)
A blue question mark indicates your publisher’s policy is unclear on archiving of full text in ORA. Either:
- Check the journal’s policy for deposit in a repository like ORA on the journal website or check the Transfer of Copyright Agreement you signed OR
- Ask your Subject Librarian or ORA staff for help ORA@bodleian.ox.ac.uk
A green blob indicates that a deposit licence has been received by ORA for this item (all depositors have to accept the licence prior to deposit)
3. Click on the Full text tab to deposit the full text in ORA
A brief version of the Sherpa/RoMEO information is displayed (summary of journal publishers’ policies about deposit of full text in archives/repositories such as ORA)
Click on Manage full text for this publication.
We recommend you check the specific journal policy for permissions. Contact your Subject Librarian or ora@bodleian.ox.ac.uk if you need help
If your publisher demands an embargo period, contact ORA to hide the full text from view.
Note the more detailed publisher policy information provided by Sherpa/RoMEO
4. If you are unsure about what you are permitted to deposit in ORA either:
- Deposit your author submitted final peer-review version (eg MSWord format). ORA staff will check; if you are permitted to use the publisher’s PDF we can replace your version with that. OR;
- Contact ora@bodleian.ox.ac.uk to ask for help
5. Deposit the file
Click on Choose File button and select the file you want to deposit in ORA
Upload the file
Accept the ORA grant of non-exclusive licence by clicking on the ‘grant’ button. You can read the text of this licence by clicking on the Distribution/archiving rights link.
Information that the licence has been granted by you is displayed
6. The file is deposited in ORA
Providing:
- the file has been uploaded
- the distribution/archiving rights have been granted to the digital repository
the bibliographic details and the full text file will have been sent to ORA. The submission will be checked before it appears on the open access ORA website
Help
Contact your Subject Librarian
ORA helpdesk 83809