File format guide

Depositors may deposit files in any format in ORA. It is expected that most files will have been created using current common or recent software applications. Some older, obsolete or more obscure file types may present preservation or dissemination difficulties and depositors should be aware of such limitations.

Please provide two formats of the same work

  1. The original source file(s) to be hidden in the dark archive and not accessible (for preservation). These files should have no security settings.
  2. A PDF copy for distribution (security settings can be enabled) which retains intended pagination.

If in doubt, please provide ORA with the original file, whatever the format.

Theses: Deposit two copies of the thesis

  1. The original source file(s) will be hidden in the dark archive and not accessible (for preservation). These files should have no security settings.
  2. A PDF copy for distribution (security settings can be enabled) which retains intended pagination.

PDF copies

  • Good for dissemination - displays as the author intended, retains pagination (and therefore correct cross-referencing) and can have security settings enabled.
  • PDF/A is preferred if possible (for preservation).
  • Software for converting files to PDF is available on many departmental or college workstations or at IT Services, Banbury Road.

Additional notes

Security settings: it is not possible to index or run preservation activities on files that have security settings enabled.

HTML: Images are stored separately in HTML. Depositors should upload the images as separate files in addition to the text.

LaTeX: If your document requires any custom LaTeX macros or scripts, please include these as well.

TIFF: It is helpful to deposit a JPEG version as well. ORA staff may make a JPEG copy.

Datasets: ORA may in future have a formal role for the storage of Oxford research data, but its exact remit has not yet been decided. Please contact ora@bodleian.ox.ac.uk if you wish to discuss the deposit of research data in ORA.

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